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 2009 Nov. Extra Meeting ( Planning Meeting )
 
 Date / Time & Location    Directions / Map
Mon, Nov 16, 2009 at 9:05 PM - 12:30PM
DATCP
(Department of Agriculture, Trade and Consumer Protection)
Madison, WI. 		Map and Directions are Unavailable
 
  Meeting Minutes

  1.  Attendees:
      2. Susie Eberhard, Anna Eggebrecht, Deb Henderson-Guenther, Jim Hill, Jenny Neugart, Allison Lourash, Erik Martin and Amy Thomson.

      Cheryl Schlitz resigned from the board.

      The meeting was called to order at 9:05 am.

  2. Agenda for this planning meeting:
    1. Treasurers Report
    2. Rehab and Transition Conference
    3. Elections
    4. Long range planning connected with purpose and mission.

  3. The meeting
    1. Treasurers Report
      2. Susie is the temporary treasurer since Rich Willette is recuperating from an accident. Checking and Savings amounts were shared.

      1. Tax exempt status: WRA is not tax exempt, but we have to register the organization with the state. No taxes are due, and there is not a tax exempt number in the state.

      2. Deb suggested the board hire an intern to support membership, email members, contact leaving members, survey members, etc. The intern would have a stipend for up to 10 hours/month for about $100. This is a position we could try for 6 months and see the results. The hope is that we’d have an increase in membership, and possibly newsletter assistance. Jenny suggested a person with marketing background would keep going be ideal.


      Motion by Deb: Deb and Susie will develop a job description for the intern/consultant for a $100/month stipend for 6 months to increase membership, and assist with the newsletter. Students at UW-Stout and UW-Madison would be targeted group to work with. Status will be reviewed in June (or after 6 months).
      Motion Seconded by Erik.
      Motion carried. Deb will send a draft of the description to the board.

    2. Conference

      3. 11/20 is the next planning meeting. Beverly Stafford, NRA president, has agreed to come. She will pay for her flight to Chicago if we cover her hotel, car rental and any non-conference meals and conference registration (if needed). Sponsorship for her expenses is being paid by Pathways (this has been verified since the meeting). She will cover 1 or 2 sessions. Topics to be covered include a legislative update, Washington style in the Legislative track; and the other session will be succession/leadership planning in the Management track. Susie will write up session descriptions and send to Deb by Thursday.

    3. Elections

      4. Current filled positions and people interested in returning and/or running for 2010:
      Filled=no bold
      Need to fill=in bold

      President: Deb Henderson-Guenther
      Past President: Susie Eberhard
      President Elect:_________
      Vice President: Dennis Carriere was nominated to run.
      Treasurer: Holly Rogers is interested in running.
      Secretary: Amy Thomson
      Consumer Board Member: Jenny Neugart
      Board member At-Large: Jim Hill is interested in running.
      Board member At-Large: Allison Lourash is interested in running.
      Board member At-Large: Deleanna Stroh is interested in running.

      Susie will double check with any current board members to make sure they are not running for 2010. Board members are encouraged to recruit people to run for any of the open positions, especially the President Elect position, by December 1st. Have the person send their bio to Susie. Jim also offered to assist with the elections and will be including it with the newsletter.

    4. Long range planning connected with purpose and mission.

      5. -Discussed what was now working for WRA:
      1. Rehab/Transition Conference in Kohler sponsorship and planning.
      2. Legislative Advocacy state and national.
      3. AT Tech expo (WRCEA)
      4. Sponsor UW-Stout conference (every other year)
      5. Youth Leadership Forum sponsorship
      6. Pre-conference at Stout (JPD)
      7. CRC/LPC credit approval (WRCEA/WRA)
      8. Cooperative programming with WARPPs conference
      9. UW-Madison Annual Spring Social sponsorship
      10. APSE conference sponsorship and planning.
      11. Student Scholarships to R/T Conference in Kohler.
      12. Support UW-Stout student club

      (Amy and Jenny will compile 2009 and 2010 activities for a newsletter article).

      -Progress Goals:
      1. Continue existing activity listed above.
      2. Add intern/consultant position to welcome new members, contact lapsed members, send out a survey to members, and do a member spotlight for the newsletter.
      3. Request student abstracts to include in the newsletter.
      4. Explore APSE conference partnership.
      5. Set up a Facebook page.
      6. Develop a WRA specific training, possibly related to ethics with CRC credit approved.

      -Actions:
      1. Jenny will explore APSE sponsorship and/or connection with the conference.
      2. Newsletter-students will contribute on various topics in rehabilitation. Susie will recruit student abstracts for this.
      3. Susie and Deb will work on the intern job description and student recruitment.
      4. Susie will develop a teleconference seminar for ethics for this year (possibly sometime between May and August). Marketed to WRA/DVR. Cost was debated, but it was agreed that WRA members will have a significant discount or be free to attend.
      5. Erik agreed to help set up a Facebook account and Allison will also work on this.

      -Other:
      1. It was pointed out that we need to have something to generate income for all of these activities/actions. We will be using some savings, and also working on a fee schedule for the ethics training. Also with an intern, we may increase membership.

      2. It was suggested not to have a meeting at the Rehab/Transition Conference in Kohler as its difficult to find an open time that doesn’t conflict with other meetings. However, we do need to have a general membership meeting as required by the constitution. It was recommended to ask in the member survey whether a general membership meeting held separate from a conference would be of interest. We will continue to have a short general membership meeting at the conference in March 2010, find out from the survey about a different time for a meeting and decide if a change is needed for 2011.

      -Meetings: 3 face to face meetings will be held in 2010 (January and October/early November and one other face to face) with a teleconference meeting every month there is not a face to face meeting. There also needs to be a general membership meeting at the Rehab/Transition Conference in Kohler.

  4. Dates of 2010 meetings:

    • January 29th- in person at Houlihan’s in Wisconsin Dells 10am-1pm
    • February 26th-10-11a teleconference
    • March –December will be determined at the January planning meeting.
    • Friday, October 9th 10am-11am


  5. Adjournment
    • 12:30 PM

  6. Submitted by:
    • Amy A Thomson
      WRA Secretary
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